Best AI Solutions for Onboarding & Training Employees

Top-Rated AI Tools and Apps for Onboarding & Training Employees

The following apps & tools are the most popular and best-rated for this use case. Prices are per user per month. Some of the links below are affiliate links that will not affect the price you pay (learn more).

App	Our Rating
Microsoft Copilot (Free trial + usage-based pricing) AI-powered assistant integrated into Microsoft 365 apps to enhance productivity and creativity.	⭐⭐⭐⭐
Outmatch (Enterprise quote) AI-driven talent decision platform for hiring, developing, and retaining employees.	⭐⭐⭐
Pymetrics (Enterprise quote) AI-powered soft skills assessment platform for hiring and talent management.	⭐⭐⭐
Textio (Enterprise quote) AI-powered writing platform that helps improve job descriptions and other HR communications for inclusivity and effectiveness.	⭐⭐⭐⭐

Optimized ChatGPT prompts for Onboarding & Training Employees

Using ChatGPT for work has never been this easy! Each prompt below exploits ChatGPT’s reasoning ability to customize it for your specific requirements. Give one a try – and let us know what you think.

create comprehensive training manuals to train employees effectively

generate a clear and comprehensive user manual for a product or a service to quickly generate user manuals

develop strategies for managing and leading teams to improve your team leadership skills

generate team leadership strategies to improve the leadership and management skills of your employees

create employee engagement strategies to improve employee satisfaction

generate employee training program strategies to develop new employee skills quickly

develop strategies for enhancing organizational effectiveness to get your organization on the same page

generate organizational change management strategies to quickly adapt to changes in business, markets, and technology

generate compliance strategies to ensure adherence to regulations, policies, and standards

develop ethical business practice strategies to promote responsible employee conduct

create sustainability strategies to implement environmentally friendly business practices

generate corporate social responsibility strategies to address social needs with company resources

develop ethical leadership strategies to promote responsible and moral decision-making

create strategies for adapting to different cultural contexts to meet the needs of a diverse workforce

Who Uses AI for Onboarding & Training Employees?

Case Study: IBM

IBM implemented an AI-powered onboarding platform called “Your Learning” to personalize training for new hires. The platform uses machine learning algorithms to analyze employee data and recommend relevant learning content.

Since launching in 2022, IBM has seen a 96% increase in active users on the platform and a 40% reduction in time-to-productivity for new employees. The AI system also helped IBM save $36 million annually on training costs by automating content curation and delivery.

Source: Learning and Development at IBM: A Q&A

Case Study: Unilever

Unilever deployed an AI-powered chatbot called “Una” to assist with employee onboarding and training. Una uses natural language processing to answer new hire questions and guide them through onboarding tasks.

The chatbot has handled over 1 million conversations since its launch in 2023, reducing HR support tickets by 50% and improving new hire satisfaction scores by 22%. Unilever developed Una using Microsoft’s Azure AI platform and has since expanded its capabilities to include ongoing employee training and development.

Source: Unilever uses Microsoft AI to transform employee experience

Case Study: Zapier

Zapier, a workflow automation startup, implemented an AI-powered onboarding chatbot to assist new remote employees. The chatbot, built using natural language processing, guides new hires through company policies, benefits information, and initial tasks.

Since launching the AI assistant in 2023, Zapier has reduced time spent on manual onboarding by 40% and improved new hire satisfaction scores by 25%. The chatbot handles over 80% of common onboarding questions, allowing the HR team to focus on more strategic initiatives. Zapier developed the solution in-house using open source language models and their own automation platform.

Source: Zapier scales their onboarding program during explosive growth, creating consistent & exceptional new hire experience

Case Study: Grammarly

Grammarly, the AI-powered writing assistant company, uses its own technology to enhance employee training and development. They implemented an AI writing coach that provides personalized feedback on internal communications and documentation created by employees.

The AI coach analyzes writing style, tone, and clarity to help employees improve their communication skills. Since rolling out the tool company-wide in 2022, Grammarly has seen a 30% reduction in time spent editing internal documents and a 15% increase in positive feedback on team communications. The company also uses the aggregated data to identify skill gaps and tailor training programs.

Source: Grammarly Business Customer Story: Grammarly

FAQ: Using AI For Onboarding & Training Employees

How can AI improve the onboarding and training of employees in my business?

AI can personalize the onboarding process by tailoring training materials to individual learning styles and paces, improving knowledge retention. It can also automate repetitive tasks, such as scheduling and assessments, making the process more efficient. This leads to a more effective and streamlined onboarding experience.

What should I consider when choosing an AI tool for employee onboarding and training?

Select an AI tool that integrates with your existing HR systems and offers features like personalized learning paths, progress tracking, and automated feedback. Ensure it supports various content formats and allows for customization based on your business’s specific training needs. Consider the tool’s ability to scale as your workforce grows.

Can AI-driven training replace human trainers?

AI can handle routine training tasks and provide personalized learning experiences, but it cannot fully replace the mentorship and guidance that human trainers offer. It’s best used to complement human-led training by automating content delivery and assessments. A combined approach ensures comprehensive and effective employee development.

Is AI-driven onboarding and training cost-effective for small businesses?

AI can be cost-effective by reducing the time and resources needed to onboard and train new employees, allowing small businesses to focus on growth. It enables consistent and scalable training without the need for a large training team. The investment in AI tools is often offset by improved employee performance and faster onboarding times.

How do I ensure AI-driven training aligns with my company’s culture and values?

Regularly review and update the AI-generated content to ensure it reflects your company’s culture, values, and goals. Monitor the effectiveness of the training programs and make adjustments as needed to maintain alignment with your business objectives. Human oversight is essential to ensure that AI-driven training supports your company’s mission.